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Well, you didn’t specify how large of a law firm you will be working at. That is kind of key for any of us to be able to give you a better clue.
My secretary is considered the “office manager.” She answers the phones, runs the books, runs payroll, orders the supplies, etc. It sounds like they are going to be training you to do the same thing. I work in a small firm with three attorneys, a law clerk, and me. The lone paralegal.
If their current secretary is leaving, she very well maybe training you the next two weeks. If not, one of the attorneys is probably going to do their best to make sure you have a clue.
Is it hard? Well, that is really relative. From what I observe, our secretary does a lot of sitting doing nothing. I am not saying she is lazy. She is the backbone to our firm. She is also the legal assistant to the primary partner, so she has to sit and wait for him to hand her work when she has completed all her other tasks. We aren’t a formal firm so she Facebook’s and browses the Internet a lot. She also has moments of stress when she has to stay after hours for something. Running payroll and running the bills are usually her busiest points in the day.
She has a lot of responsibility. She is expected to kind of know a little of everything. Do I think her job is “easy”. Not particularly. I think she is really awesome and I couldn’t do my job without her. It may not be “hard” work, but it is very important work and you will be expected to have a high level of professionalism. Good luck on Monday!
First of all , CONGRATULATIONS !! My dear lady for securing a job !
Now, do not worry… you will do just fine. We all don’t come learned people with nirvana in this world. Everyone, even the scientist and engineer learns new things each day. In fact life is about learning things. Receptionist is a big responsibility. You will be representing the law firm in each and every action you do. Just think on those terms.
Take your job seriously and act responsibly.
A ] RECEPTION RESPONSIBILITY
1. Wear professional business suits to work everyday
2. Always wear a smile on your face (Front office people can’t appear sad or gloomy)
3. Be energetic and polite in your approach. (In case some people come over to your desk, smile and greet them then ask them what they want. “How may I help you sir / ma’am ?”.)
B] DAILY MAIL RESPONSIBILITY
1, Now over night mail FEDEX etc and other mail will come directly to your desk. Please maintain and keep them tidily in a rack / shelf. Arrange them according to the department, use post its and keep them so that when a particular concerned person comes you can give the mail to him / her
C] BANKING RESPONSIBILITY
1. Mostly, all that your banking profile would be involving making calls and arranging cash delivery and cash receipts for your firm. Calling bank professionals to come take away or deliver cash in your office.
2. Getting the payroll setup for new employees of your firm
D] MAINTAINING OFFICE SUPPLIES :
1. It is quite self explanatory, You will be responsible to purchase office stationery, pens, pencils, erasers, ink, post-its paper clips, table lamps, bulbs, toiler accessories etc.
2. You will have to call stationery shops and get them to arrange for all the requeirements.
Work is not at all hard. It is in fact one of the coolest work profiles in the work place.
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